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Photographers & Videographers · White-label OS

Moments OS

The shoot was eight hours. The job was thirty-seven.

Who it’s for: The solo photographer or videographer, and the two-person studio — weddings, portraits, commercial, brand video. Not an agency.

The real OS, running in your browser on a realistic sample studio — log post hours and watch your true rate move, set a usage licence, chase a balance, open the editor. Nothing you type leaves your device.

Starting at
$99/mo
+ one-time build · your brand & domain
  • Flat monthly — never per shoot, never per gallery
  • You keep 100% of your revenue
  • DeepSeek AI included · Claude on request
  • Hosting, updates & support included
Start your build
Proven Built on the same system we run our own business on A live functional-medicine practice runs on this platform today Custom-built for you — never templated
Included in every OS
Your brand + your domain
Command Center dashboard
AI assistant (DeepSeek)
Secure cloud data spine
Role-based sign-in
Payments — you keep 100%
Updates + support
Hosting included
What’s inside

One system, the whole studio.

Your true hourly — every hour the job took, not just the shoot
Post hours projected before you send the quote, not after you regret it
Usage licensing priced by term, territory and media
Commercial work flagged when no licence is on file
Revision rounds beyond contract counted as unbilled hours
Costs a solo forgets — second shooter, mileage both ways, storage
Enquiry to closed, with the retainer that actually holds the date
Galleries with expiry, download counts and what the shelf costs
Contracts, model releases and second-shooter agreements
Native e-sign — ours, not a reseller wrapper, so not a second subscription
Cutlabs video editor — timeline, captions, zoom punches, export
Client portal that shows the balance in plain language
What it replaces
A CRM and contract tool (Honeybook, Dubsado)$35–39/mo
A gallery host (Pixieset, Pic-Time)$20–40/mo
Bookkeeping$20–30/mo
A separate e-sign subscription$15–25/mo
Video editing rented from somebody elsemonthly, forever
The spreadsheet where you guess your hourly ratehours — and it is wrong
Today’s costabout $85 a month, and you still pay for an editorStarter is $99 and replaces all of it, editor included — which is why this is cheaper than the stack rather than another line on top of it
One wedding priced against the shoot instead of the job can cost you a thousand dollars of your own time. One commercial client using your work under no licence is worth more than that. Neither number appears anywhere in the tools photographers currently buy.
Pricing · priced on the value, not the hour

Three tiers. Pick where you start.

One-time build (we customize the OS to your business) + a flat monthly for hosting, support, updates and your AI. The whole operating system is in every tier — what changes is how big you run it. Every price is a starting point we tailor to you.

In every tier — including the smallest
Contacts & CRM · Calendar (subscribes to your phone) · Records (your filing system & source of truth) · Connect (team chat + 1:1 and group video, plus guest links — the same native video layer that runs ESPOsocial, so no Zoom and no third-party meeting service) · Command Center with live charts · Approval Desk · Owner’s Manual · works on your phone
You never pay extra for a contact list or a calendar. Tiers differ by how big you run it — seats, locations, how many departments are switched on, and how deep the AI org goes.
Starter
$99/mo
+ $600 setup

One person. Shoots, clients, contracts, galleries, invoices — and the video editor. Replaces the whole stack you pay for now.

Start with Starter →
Most popular
Studio
$199/mo
+ $1,200 setup

A second shooter, print sales, usage licensing and a branded client portal.

Start with Studio →
Signature
$329/mo
+ $2,000 setup

Commercial work — larger storage, your own domain, a dedicated environment and priority support.

Start with Signature →
Non-Profit / Mission
30% off monthly + reduced build
Founder / Early-Adopter
20% off for life + 50% off build
Annual prepay
2 months free (~15%)
Multi-location / Enterprise
volume-based · custom
Add-ons · bolt on exactly what you need

Connect, the Owner’s Manual, Contacts, Calendar and Records are not add-ons — they are in every tier, including the smallest.

Extra seats$18 / user / mo
Premium brain (Claude) upgrade+$149 / mo
Branded booking site+$199 / mo
Each additional location+$149 / mo
Instagram feed integrationfrom $2,500
Payment processor integrationfrom $900
Payroll processor integrationfrom $900
Data migrationfrom $1,500
Custom module buildfrom $3,500
Sell now · book your build

Let’s stand up your Moments OS.

Tell us about your studio — what you shoot, how many jobs a year, and what you run the business on today

  • A real demo of the OS, on your brand
  • A fixed build quote + flat monthly — no surprises
  • Non-profit, founder & annual programs available
We reply personally — no bots, no spam.
Questions, answered straight

What you’re probably wondering.

Do I own the software?
No, and that is deliberate. You licence it, the way you licence every other tool you run on. What you own outright is your content, your data and your brand — exportable any time, including the day you leave. We build, host, maintain and keep improving the software for a flat monthly, so you are never left maintaining it yourself.
Are there per-seat or per-transaction fees?
No per-transaction fee — you connect your own payment processor and keep 100% of your revenue. Extra seats are a flat $18 per user per month, only if you need them.
Is it really built for a photography studio?
Yes. Moments OS is configured to how a photography studio actually works — not a generic template. We tailor it to your business before it goes live.
How long does it take to launch?
Most builds go live within a few weeks. We start with the smallest version that works on your real data, prove it, then expand — so you see something real early.
Can I move off my current software?
Yes. Data migration starts at $1,500 and we bring your existing records over, so you are not starting from a blank slate.
Do you offer non-profit pricing?
Yes — 30% off monthly for mission-driven organizations, plus founder (20% off for life + 50% off the build) and annual-prepay (2 months free) programs.
Book a demo →
BrianAE concierge · ask me anything
Hey — I'm Brian. Ask me about this OS's pricing, or anything else across the AE family.